How To Enter And Pay Bills on QuickBooks

I will show you how to enter and pay bills in Quickbooks Online.

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First, you click the small + button at the top right and then click “Bill”. We can then enter a vendor. The example invoice I have is for Poppie’s Dough. The mailing address, Category, Description and amount are all automatically filled out based on past invoices to the same vendor. In this case, we just need to add a new bill number, change the description and change the bill price.  Once that’s all set, click “Save and Close”. Now I will show you how to Pay the bill.  Click on the same + button at the top right but this time click “Pay Bills”. Here you see the bill we just created as well as older bills that have not been paid. You can choose which ones you want to be paid. For this example, we will pay them all! Make sure the payment account and payment date are correct. Instead of printing later, we will print the checks now. Set the starting check number and click “save and print.” We will need two checks for these 3 bills. On this page, we can choose how many checks we want to be printed on the page. This is assuming we have the standard 3 checks per page. You can decide how many checks to be printed per page. In this case, the result wouldn’t change whether we put 3 checks or 2 checks so I will leave it as is. Click “preview and print” and begin printing. Afterward, Quickbooks ask if the checks printed okay. If any or all checks do need reprinting you can do so here.